FANBOY EXPO KNOXVILLE DEALER INFO

FANBOY EXPO 2025 VENDOR INFORMATION 

**LEVEL ONE / MAIN FLOOR VENDORS & LEVEL TWO/ LEVEL THREE VENDORS HAVE DIFFERENT LOAD IN LOCATIONS. PLEASE READ CAREFULLY**

Knoxville Convention Center701 Henley StKnoxville TN 37902(865)522-5669

Load In times 

Wed 7/9- 12pm – 6pm dock & doors close- 7pm Floor Closes

Thurs 7/10 – 8am – 7pm dock & doors close- 8pm Floor Closes

IF YOU ARE NOT LOADING IN BY THE TIME THE LOADING DOCK CLOSES THURSDAY EVENING, YOU WILL FORFEIT YOUR BOOTH SPACE. NO EXCEPTIONS. 

Friday 7/11 – **NO LOAD IN** – NO EXCEPTIONS. 

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**LEVEL ONE/ MAIN LEVEL VENDORS LOAD IN AT KCC LOADING DOCK.

**LEVEL TWO & LEVEL THREE VENDORS LOAD IN AT THE BALLROOM DROP OFF. MUST HAVE PRINTED VENDOR LOAD IN VOUCHER TO UNLOAD. PLEASE SEE ATTACHED.

Convention Center Marshaling Move-In/Out Procedures for both the loading dock and the ballroom drop off area are attached below and must be followed to enter the convention center dock for load in/out. The address and directions to the marshaling lot are on this as well. 

• All vendorsmust check in with Vendorload in services before advancing to their booth. Level one services are inside the roll up doors on the loading dock and Level 2/3 services are inside the ballroom drop off doors. Vendor load in services will provide them with their booth assignments, badges, and any other information needed.

 **BOOTH ASSIGNMENTS ARE NOT GIVEN UNTIL LOAD IN **

 Once checked in, a Vendor Volunteer will walk each vendor to their booth.

(Extra booth badges available for purchase here at $55 each. Limit 2 additional per vendor)

• ALL vendorsmust bring proof of payment. This can be in the form of a PayPal receipt or Square receipt or other payment receipt. ANY vendors who do NOT have receipt of payment, will have to wait for verification from management.

• Vendors have between 30 min-45 min MAX to unload their vehicle unless otherwise authorized by show management or by convention center security. Security will catalog vehicles and will begin announcing when vehicles need to move. If a vehicle is not moved within the allotted time, convention center security reserves the right to have the vehicle towed at the expense of the owner. PLEASE UNLOAD AND MOVE YOUR VEHICLE BEFORE STARTING TO SET UP YOUR BOOTH. 

• Neither Convention services nor Fanboy Expo lend out dollies or carts. You must bring your own cart or rent one from the convention services group

Additional tables and chairs are all available from the decorator. Please see attached Exhibitor Kit form. (You ARE allowed to bring your own additional tables and chairs)

!!!DO NOT GIVE THE TABLE OR CHAIR YOU ARE PROVIDED TO ANOTHER VENDOR!!! If you do not need the ones that are provided they must be given back to the decorator. Giving them to another vendor will result in additional charges to the vendor and yourself. 

UTILITIES:  Please see the link below for the Knoxville Fanboy exhibitor store link where exhibitors can purchase their electric or internet needs. The link is active beginning today with advanced pricing available. Floor rate goes into effect on June 25^th at 8am EST with the store closing on July 13^th at 8pm EST.

 https://exhibitors.venueops.com/exhibitorStore/account-1952-A/exhibition-5347-A

The KCC will have a list of booth assignments so there is no need to have them for ordering purposes. IF BOOTH NUMBER IS REQUIRED TO ORDER SERVICES, PLEASE USE “N/A” IN THE REQUIRED FIELD.

PARKING: Vehicles can be moved to Locust Street Garage, Poplar Lot OR Blackstock Lot. Box Trucks and Trailers are not able to park in Locust Street Garage • Large Trucks and trailers may only park at the Blackstock lot or Poplar lot• Vendors may have to park away from the convention center and walk over • Locust St Garage offers free parking on weekends and after 7pm on weekdays • There is NO free parking at any hotel or at the church. In addition, there is no parking at the UT LOT on the other side of the Poplar Lot.

Fire Marshal inspection 11am / Show opens at 11:30 for VIP

All vendors must be set up and ready for show open by 11am on Friday. This is when the fire marshal does his inspection and will not allow the show to open if there are materials in the aisle ways.

Tennessee Vendor Sales Tax responsibilities include Filing/paying sales tax based on taxable sales. Fanboy Expo is required to provide you with the following information. 

Registering for a Sales Tax account for each individual event –

Sales Tax account already registered:  – Contact revenue.support@tn.gov to add special event location and dates –

Sales Tax account not yet registered: § Submit Special Event Vendor Registration Application at https://www.tn.gov/content/dam/tn/revenue/documents/taxes/sales/special_events/special_event_vendor_reg.pdf

Promoter Location ID – 1001280861

FANBOY EXPO CAN NOT ASSIST YOU IN FILING OR REGISTERING TO PAY YOUR SALES TAX. PLEASE VISIT THE SITES ABOVE FOR YOUR TAX NEEDS.

 FOR MOVE OUT: 

• Absolutely no vendormay load out until Knoxville Convention Center Security give permission • 5pm Begins load out (Lining up at blackstock lot can begin at 4:30). WE WILL NOT GIVE OUT LOAD OUT PASS UNTIL 4:15PM. VendorLoad out passes will be given at the info booth.

Vendors May load up their booths and THEN retrieve vehicles to load out Sunday evening • Knoxville Security will again be granting a Maximum time a vehicle can be in the loading dock area.

WE HIGHLY ADVISE LARGER BOOTHS AND MULTI BOOTHS TO TAKE THEIR TIME AND ALLOW FOR SMALLER BOOTHS THAT CAN QUICKLY LOAD OUT TO GO FIRST.

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