FANBOY EXPO ANIME, TOY, GAMING, & COMICS

VENDOR INFORMATION

** PLEASE READ CAREFULLY**

 

Knoxville Convention Center
701 Henley St
Knoxville TN 37902
(865)522-5669

 

*** Load In times ***

**ABSOLUTELY NO VENDORS WILL BE ALLOWED TO LOAD IN AFTER THE LISTED LOAD IN TIME. No exceptions** 

Friday 3/27

9AM – 8PM 

(7PM loading dock will close)

 

Saturday 3/28

7AM – 9AM 

(8:30AM loading dock will close)

 

Fire Marshal inspection 9am on Saturday/ Show opens at 9:30 for VIP

All vendors must be set up and ready for show open by 9am on Saturday. This is when the fire marshal does his inspection and will not allow the show to open if there are materials in the aisle ways. 

 

*** Show times ***

Friday 3/27 – PREVIEW NIGHT – Dance Party

6PM – 9PM 

With the addition of Peter Criss on Friday night, we will be opening the floor up for photo ops and a preview night. If you’d like to load in and be available for sales on Friday night, you are welcome to. We will have a dance party in the Q&A area on the main floor from 6pm – 9pm

 

Saturday 3/28

9:30AM (VIP) – 7PM

 

Sunday 3/29 

10:30AM (VIP) – 5PM

 

Convention Center Marshaling Move-In/Out Procedures are attached below and must be followed to enter the convention center dock for load in/out. The address and directions to the marshaling lot are included as well. 

 

FOR LOAD IN:

• All vendors must check in with Vendor load in services before advancing to their booth. Vendor load in services will provide them with their booth assignments, badges, and any other information needed.  **BOOTH ASSIGNMENTS ARE NOT GIVEN UNTIL LOAD IN **

 Once checked in, a Vendor Volunteer will walk each vendor to their booth. 

(Extra booth badges available for purchase here at $30 each. Limit 2 additional per vendor)

 

• ALL vendors must bring proof of payment. This can be in the form of a PayPal receipt, Square receipt or other payment receipt. ANY vendors who do NOT have a receipt of payment will have to wait for verification from management.

 

• Vendors have a MAXIMUM of 45 – 60 minutes to unload their vehicle unless otherwise authorized by show management or convention center security. Security will catalog vehicles and begin announcing when vehicles need to move. If a vehicle is not moved within the allotted time, convention center security reserves the right to have the vehicle towed at the owner’s expense. PLEASE UNLOAD AND MOVE YOUR VEHICLE BEFORE STARTING TO SET UP YOUR BOOTH. 

 

• Neither Convention services nor Fanboy Expo lend out dollies or carts. You must bring your own cart or rent one from the convention services group 

 

• Additional tables and chairsare all available for rent from the decorator. (You ARE allowed to bring your own additional tables and chairs)

!!!DO NOT GIVE THE TABLE OR CHAIR YOU ARE PROVIDED TO ANOTHER VENDOR!!! If you do not need the ones provided, they must be given back to the decorator. Giving them to another vendor will result in additional charges to both the vendor and yourself. 

 

UTILITIES:  Please see the link below for the Knoxville Fanboy exhibitor store link where exhibitors can purchase their electric or internet needs. The link is active beginning today with advanced pricing available. Advanced pricing is in effect until March 12th at 11:59PM.  Floor rates will continue and be available through Friday, March 27th at 5pm Eastern Time. If you are unsure of your booth number at the time of your order, please place a N/A when asked.

 https://exhibitors.venueops.com/exhibitorStore/account-1952-A/exhibition-7491-A

 

PARKING • Vehicles can be moved to Locust Street Garage OR Blackstock Lot. Box Trucks and Trailers are not able to park in Locust Street Garage • Large Trucks and trailers may only park at the Blackstock lot. • Vendors may have to park away from the convention center and walk over • Locust St Garage offers free parking on weekends and after 7pm on weekdays • There is NO free parking at any hotel or at the church. In addition, there is no parking at the UT LOT on the other side of the Poplar Lot. 

 

Tennessee Vendor Sales Tax responsibilities include Filing/paying sales tax based on taxable sales.

Registering for a Sales Tax account for each individual event – 

Sales Tax account already registered: § Contact revenue.support@tn.gov to add special event location and dates – 

Sales Tax account not yet registered: § Submit Special Event Vendor Registration Application at https://www.tn.gov/content/dam/tn/revenue/documents/taxes/sales/special_events/special_event_vendor_reg.pdf 

Promoter Location ID – 1001280861

 

 

 FOR LOAD OUT: 

• Absolutely no vendor may load out until Knoxville Convention Center Security gives permission • 5pm Begins load out (Lining up at blackstock lot can begin at 4:30). WE WILL NOT PERMIT LOAD OUT UNTIL 4:15PM. 

Vendors May load up their booths and THEN retrieve vehicles to load out Sunday evening • Knoxville Security will again be granting a Maximum time a vehicle can be in the loading dock area. 

WE HIGHLY ADVISE LARGER BOOTHS AND MULTI BOOTHS TO TAKE THEIR TIME AND ALLOW FOR SMALLER BOOTHS THAT CAN QUICKLY LOAD OUT TO GO FIRST. If enough of the smaller booths load out, the KCC will allow vehicles of larger booths to drive directly onto the floor to get their merchandise.